Retail Stock Controller 📋

The Retail Stock Controller is responsible for overseeing the flow of stock, ensuring accurate stock levels, and maintaining effective stockroom management. This role involves monitoring inventory levels, replenishing stock, conducting stock audits, and coordinating with the purchasing team to meet stock demands. The Stock Controller also ensures that all products are correctly stored, labelled, and prepared for customer orders or store shelves, while keeping shrinkage to a minimum.

Responsibilities:

1. Inventory Management

• Checking incoming stock physically – opening stock to double check stock
• Inputting of stock in system, updating pricing, stock cards
• Monitor Stock Levels: Regularly check stock levels to ensure that products are available for sale.
• Replenish Stock: Ensure timely replenishment of stock from the warehouse or suppliers to avoid stockouts.
• Stock Rotation: Implement a first-in, first-out (FIFO) system to ensure that older products are sold before newer ones, minimizing loss

2. Stock Audits and Reconciliations

• Conduct Stock Counts: Perform regular physical stock counts monthly to match physical stock with system records.
• Identify Discrepancies: Investigate and resolve discrepancies between physical stock and inventory records, ensuring the system reflects accurate data.
• Track Shrinkage: Monitor and report on stock shrinkage caused by theft, damage, or errors, and take corrective actions.
• Damages: managing damages with staff and suppliers

3. Stockroom Organization

• Organize Stockroom: Ensure the stockroom is well-organized, clean, and easily accessible for efficient stock management.
• Labelling and Tagging: Ensure products are correctly labelled and barcoded for easy identification and tracking.
• Storage Solutions: Implement effective storage solutions for different product types, optimizing space and accessibility.

4. Receiving and Processing Deliveries

• Receive Stock: Check and verify incoming deliveries, ensuring that the quantity and quality of items match purchase orders.
• Inspect Goods: Examine products for any damage or defects upon arrival and report any issues to suppliers.
• Stock Shelving: Process and move stock to the correct locations in the store or warehouse for easy retrieval.

5. Handling Returns and Damaged Goods

• Process Returns: Manage the return of faulty or damaged products from customers, ensuring that returned items are processed correctly.
• Coordinate with Suppliers: Arrange the return of defective or unsellable goods to suppliers, following company return procedures.

6. Reporting and Data Entry

• Update Inventory Systems: Record all stock movements, including deliveries, returns, and adjustments, into the inventory management system.
• Generate Reports: Create and distribute regular reports on stock levels, fast-moving items, slow sellers, and stock shortages to the store manager or purchasing team.
• Track Stock Trends: Monitor sales trends to forecast future stock needs and avoid overstocking or understocking.

7. Supplier Communication

• Coordinate Orders: Liaise with suppliers to order new stock, ensuring timely delivery of products to meet store demand.
• Resolve Issues: Communicate with suppliers to resolve issues related to delayed shipments, incorrect orders, or damaged products.

8. Health and Safety Compliance

• Maintain Safety Standards: Ensure that the stockroom meets all safety regulations, including proper storage of hazardous materials and safe access to high shelves.
• Stock Handling: Follow correct lifting and handling procedures to minimize the risk of injury while managing stock.

9. Loss Prevention

• Minimize Theft and Fraud: Implement stock control measures to reduce the likelihood of theft, fraud, or stock manipulation.
• Monitor Suspicious Activity: Work closely with loss prevention teams to identify and address any suspicious stock-related activities.

10. Collaborate with Store Teams

• Assist Sales Teams: Work closely with sales teams to ensure they have the necessary stock available to meet customer demand.
• Coordinate with Purchasing Teams: Provide feedback on stock availability, fast-moving items, and required stock to the purchasing team for effective procurement.

11. Additional Responsibilities

• Stock Planning: Assist with stock planning for peak periods, sales events, or promotions to ensure sufficient inventory.
• Support in Store Transfers: Oversee the transfer of stock between store locations, ensuring that records are updated and stock is safely transferred.

Requirements:

• Proven experience in stock controlling or a related field.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Excel and other office software.
• Ability to multitask and prioritize tasks effectively.
• Fluent in English
• Driving License

If you're ready to be part of this exciting chapter in our company's journey, send us your updated CV to careers@okfashion.com.mt.

Sales Assistant 🌟

We are growing! A fantastic opportunity has arisen for a proactive and charismatic Sales Assistant to join our family at OK Fashion. If you are looking to take the next step in your career and work with an amazing team then this is the right place for you!

The Sales Persons key responsibilities include but are not limited to the following:

• Welcome and serve the customer providing an excellent in-store experience
• Rotating and replenishing stock.
• Ensuring that goods are arranged in displays and on the shelves.
• Meet sales targets.
• Making sure the store remains tidy.
• Taking card and cash payments at a Point-of-Sale unit.
• Advising & serving customers.
• Assisting customers in order to help them find what they need.
• Ensuring stock levels are well maintained.
• Promoting special offers.
• Providing customers with information on pricing and product availability.
• Arranging window displays.
  
  Requirements:
• Experience working in a similar environment
• Passion for human relations and sale
• Experience of building a long-lasting relationship with clients
• Being able to work in team as well alone
• Excellent communication and interpersonal skills
• Fluent in English

What we offer:

• A friendly and very energetic environment with a lot’s of opportunities for growth.
• Family values and plenty of fun activities.
• Empowering people to be the best in what are they doing

If you want to be part of this exciting team within the company, forward us an up-to-date copy of your CV on careers@okfashion.com.mt